Our event meant bringing together some 45 people. They all know at least one of us two, but mostly don’t know each other. Some type of introduction is therefore useful, but you don’t want to take much time out of the day itself for it, as often intro-rounds are dreary and meaningless exercises that sap energy and of which you don’t remember much immediately after. So we’ve aimed for our events to have a first activity that is also an intro-round, but serves a bigger purpose for the event.
Previously we’ve done 1-on-1 intro conversations that also produced a hand drawn map of connections or of skills and experiences in the group, to be re-used to find the right people for subsequent sessions. We’ve done groups of 5 to 6 to create Personas, as the first step of the design process to make something yourself. This time we settled on an idea of Elmine, to do what can best be described as Anecdote Circles Lite. Anecdote circles are a process to elicit experiences and stories from a group as they reveal implicit knowledge and insights about a certain topic (PDF). You group people together and prompt them with one or more questions that ask about specific occasions that have strong feelings attached to it. Others listen and can write down what stands out for them in the anecdote shared.
The starting point of the unconference theme ‘Smart Stuff That Matters’ was our move to Amersfoort last year. It means getting to know, find your way in, and relate to a new house, a different neighbourhood, a different city. And do that in the light of what you need to fulfill your needs to be at home and feel supported in the new environment. But in a broader light you can use the same questions to take a fresh look at your own environment, and make it ‘smarter’ in being at home and feeling supported. Our opening exercise was shaped to nudge the participants along the same path.
In my opening remarks, after singing a birthday song together for Elmine, I sketched our vision for the event much as in the previous paragraph. Then I asked all participants to find 3 or 4 others that you preferrably do not know, and find a spot in the house or garden (inviting them to explore the house/garden on their own that way too, giving them permission to do so as it were). The question to prompt conversation was “Think back to the last time you moved house, and arrived in a new environment. What was most disappointing to you about your new place/live? What was pleasantly surprising to you about your new place/live?” With those questions and pen & paper everybody was off to their first conversations.
Judging by Peter’s description of it, it went well. It’s quoted here in full as it describes both the motivation for and the layeredness of the experience quite well. I take Peter’s words as proof the process worked as intended.
The second highlight is an event that preceded Oliver’s talk, the “icebreaker” part of the day that led things off. I have always dreaded the “everybody introduce yourself” part of meetings, especially meetings of diverse people whose lives inevitably seem much more interesting than my own; this, thankfully, was dispensed with, and instead we were prompted to gather with people we didn’t yet know and to talk about our best and worst moves in life.
What proceeded from this simple prompt was a rich discussion of what it’s like to live as an expat, how difficult it is to make friends as an adult, and the power of neighbourhood connections. Oliver and I were in a group with Heinz and Elja and Martyn, and we talked for almost an hour. I have no idea what any of the others in our group do for a living, but I know that Martyn mowed his lawn this week in preparation for a neighbourhood party, that Heinz lives in an apartment block where it’s hard to get to know his neighbours, and that Elja has lived in Hungary, the USA and Turkey, and has the most popular Dutch blog post on making friends.
During the event Elja shared her adagio that the best way to get to know people after moving to a new environment is to do something together (as opposed to just sitting down for coffee and conversation). It’s pleasantly recursive to see a statement like that as the result of a process designed to follow that adagio in the first place.
I will transscribe all the post-its and post (some of) it later.
Some images from previous activities-as-intro-rounds we used in previous editions:
